Gantt Charts Toolbar

Gantt Charts Toolbar

The Gantt control ribbon groups everything you use to read, scale, and navigate a chart. Most controls live in the filter bar above the timeline; a few view-related toggles live in the filter bar's Options panel. This page walks through each control, grouped by where you find it and what it does.

Select a Chart

Open a Gantt from the Gantt dropdown in the filter bar. The dropdown lists the charts available to you, so you can switch between charts without leaving the Plan view. Choose the chart that matches the work you want to see — the timeline, dependencies, and progress all update to that chart.

Zoom and view scale

Two controls in the ribbon set how the timeline is scaled.

Horizontal zoom

The Horizontal zoom slider changes the time scale of the timeline, from the broadest view of years down to the most detailed view of days. Drag the slider, or click the value button next to it (showing the current pixels per day) to pick a zoom level from the dropdown.

Horizontal zoom uses a fixed set of presets — you choose a level rather than typing an exact value. The presets are grouped by granularity:

• Years — the widest view, for long-term milestones and durations.
• Quarters — quarterly progress and deadlines.
• Months — a monthly breakdown of tasks and timelines.
• Weeks — a granular view for tracking weekly activity.
• Days — the finest level, for day-by-day progress, dependencies, and critical paths.

You can also zoom directly on the timeline: double-click an empty area of the chart to zoom in, and Shift + double-click to zoom out.

Row height

The Row height control sets how tall each row is. Drag the slider, or type an exact pixel value into the field next to it for precise control. The default row height is 35 px, and values must be between 20 px and 50 px — typing a value outside that range shows an error and the value is clamped. Press Enter to apply a typed value.

Navigating the timeline

Several features help you move around and keep your place on a long timeline.

• Drag-to-pan — Click and drag an empty area of the chart to scroll freely in any direction, both horizontally and vertically. The cursor changes to a grab/grabbing icon while you pan. Dragging over a bar or interactive element won't pan, so you can still move and resize items normally.
• Click a timeline date to center — Click a date in the timeline header (the date blocks at the top of the chart) to center the view on that date. This is a quick way to jump to a specific point in time.
• Center marker — A faint blue vertical line marks the current center of your view, so you can see where the chart is focused at a glance.
• Today marker — A vertical line labeled TODAY marks the current date on the timeline. When you open a chart, the view automatically scrolls to center near today.

Linked and Unlinked mode

The mode toggle in the ribbon controls how item actions affect dependent items.

• Linked mode — Item actions propagate down the dependency chain. When you move or resize an item, changes cascade to its dependent items, keeping start dates, due dates, and durations in sync. This reduces the risk of overlooking critical interdependencies.
• Unlinked mode — Item actions do not propagate to the dependency chain. Each item moves independently.

For how propagation works, what it shifts, and the organization-wide default setting, see Link Mode.

Show bar progress by

Use the Show bar progress by control to choose how progress fills each bar:

• Items completed — Bars fill as tasks or milestones are completed, giving a clear view of finished work.
• Point estimate — Progress based on point estimates. (Available only if your organization uses point estimates.)
• Time estimate — Progress based on time estimates. (Available only if your organization uses time estimates.)
• Hide progress — Turns off progress fill for a simplified timeline.

Snap to cycles

The magnet-icon button (Snap to cycles) maps a board folder to the Gantt for better date management across cycles. Select a board folder, and the chart can align dates to your cycles — useful when work is organized into recurring planning periods.

Collapse and expand by level

Collapse initiatives and workstreams to get a higher-level overview, or expand them to drill into the underlying tasks and sub-tasks. The level buttons in the ribbon collapse or expand the whole hierarchy by level in a single action, so you don't have to toggle each row by hand.

Keyboard shortcuts:

• Shift + - — Collapse one level across the whole chart.
• Shift + = — Expand one level across the whole chart.
• - / + or = — Collapse or expand the focused row.

View options

Open the Options panel in the filter bar for view toggles that change what the chart renders:

• Hide Bounding Boxes — Hides the boxes drawn around grouped items.
• Hide Inline Labels — Hides labels shown on the bars.
• Hide Relationships — Hides the dependency lines between items.

When relationships are shown, hovering over an item highlights its dependency lines, and dependency relationships animate to make the connection easy to follow.

Shift + Click to auto-calculate dates

In the table's Start date and Due date cells, Shift + Click a workstream's date to set it automatically from its descendants:

• Start date snaps to the earliest descendant date.
• Due date snaps to the furthest descendant date.

This is handy when child items fall outside a parent's current range, or when a date is missing and you want it inferred from the work beneath it.

Keyboard navigation in the data grid

The data grid beside the timeline supports Excel-like keyboard navigation:

• Arrow keys — Move focus between cells.
• Enter — Edit the focused cell.

Filters

Customize your Gantt view by applying filters from the filter bar:

• Map
• Team
• Assignee
• Tag
• Field
• Cycle
• Board
• Lane
• Start Date
• Due Date
• Time Spent
• Unplanned