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Notes",11,"/release-notes","20.release-notes",[917,921,925,929,933,937,941,945,949,953,957,961,965,969,973,977,981,985,989,993,997,1001,1005,1009,1013,1017,1021,1025,1029,1033,1037,1041,1045,1049,1053,1057,1061,1065,1069,1073,1077,1081,1085,1089,1093,1097,1101,1105,1109,1113,1117,1121],{"title":918,"path":919,"stem":920},"2026-06-17","/release-notes/2026-06-17","20.release-notes/52.2026-06-17",{"title":922,"path":923,"stem":924},"2026-06-12","/release-notes/2026-06-12","20.release-notes/51.2026-06-12",{"title":926,"path":927,"stem":928},"2026-05-29","/release-notes/2026-05-29","20.release-notes/50.2026-05-29",{"title":930,"path":931,"stem":932},"2026-05-13","/release-notes/2026-05-13","20.release-notes/49.2026-05-13",{"title":934,"path":935,"stem":936},"2026-04-29","/release-notes/2026-04-29","20.release-notes/48.2026-04-29",{"title":938,"path":939,"stem":940},"2026-04-14","/release-notes/2026-04-14","20.release-notes/47.2026-04-14",{"title":942,"path":943,"stem":944},"2026-04-09","/release-notes/2026-04-09","20.release-notes/46.2026-04-09",{"title":946,"path":947,"stem":948},"2026-03-13","/release-notes/2026-03-13","20.release-notes/45.2026-03-13",{"title":950,"path":951,"stem":952},"2026-02-16","/release-notes/2026-02-16","20.release-notes/44.2026-02-16",{"title":954,"path":955,"stem":956},"2026-02-06","/release-notes/2026-02-06","20.release-notes/43.2026-02-06",{"title":958,"path":959,"stem":960},"2026-01-30","/release-notes/2026-01-30","20.release-notes/42.2026-01-30",{"title":962,"path":963,"stem":964},"2026-01-19","/release-notes/2026-01-19","20.release-notes/41.2026-01-19",{"title":966,"path":967,"stem":968},"2025-09-27","/release-notes/2025-09-27","20.release-notes/40.2025-09-27",{"title":970,"path":971,"stem":972},"2025-07-07","/release-notes/2025-07-07","20.release-notes/39.2025-07-07",{"title":974,"path":975,"stem":976},"2025-06-16","/release-notes/2025-06-16","20.release-notes/38.2025-06-16",{"title":978,"path":979,"stem":980},"2025-05-29","/release-notes/2025-05-29","20.release-notes/37.2025-05-29",{"title":982,"path":983,"stem":984},"2025-04-28","/release-notes/2025-04-28","20.release-notes/36.2025-04-28",{"title":986,"path":987,"stem":988},"2025-03-24","/release-notes/2025-03-24","20.release-notes/35.2025-03-24",{"title":990,"path":991,"stem":992},"2024-12-20","/release-notes/2024-12-20","20.release-notes/34.2024-12-20",{"title":994,"path":995,"stem":996},"2024-10-21","/release-notes/2024-10-21","20.release-notes/33.2024-10-21",{"title":998,"path":999,"stem":1000},"2024-10-11","/release-notes/2024-10-11","20.release-notes/32.2024-10-11",{"title":1002,"path":1003,"stem":1004},"2024-09-11","/release-notes/2024-09-11","20.release-notes/31.2024-09-11",{"title":1006,"path":1007,"stem":1008},"2024-08-28","/release-notes/2024-08-28","20.release-notes/30.2024-08-28",{"title":1010,"path":1011,"stem":1012},"2024-07-10","/release-notes/2024-07-10","20.release-notes/29.2024-07-10",{"title":1014,"path":1015,"stem":1016},"2024-06-24","/release-notes/2024-06-24","20.release-notes/28.2024-06-24",{"title":1018,"path":1019,"stem":1020},"2024-05-15","/release-notes/2024-05-15","20.release-notes/27.2024-05-15",{"title":1022,"path":1023,"stem":1024},"2024-04-29","/release-notes/2024-04-29","20.release-notes/26.2024-04-29",{"title":1026,"path":1027,"stem":1028},"2024-03-18","/release-notes/2024-03-18","20.release-notes/25.2024-03-18",{"title":1030,"path":1031,"stem":1032},"2024-03-04","/release-notes/2024-03-04","20.release-notes/24.2024-03-04",{"title":1034,"path":1035,"stem":1036},"2024-02-26","/release-notes/2024-02-26","20.release-notes/23.2024-02-26",{"title":1038,"path":1039,"stem":1040},"2024-01-17","/release-notes/2024-01-17","20.release-notes/22.2024-01-17",{"title":1042,"path":1043,"stem":1044},"2023-12-27","/release-notes/2023-12-27","20.release-notes/21.2023-12-27",{"title":1046,"path":1047,"stem":1048},"2023-11-08","/release-notes/2023-11-08","20.release-notes/20.2023-11-08",{"title":1050,"path":1051,"stem":1052},"2023-10-10","/release-notes/2023-10-10","20.release-notes/19.2023-10-10",{"title":1054,"path":1055,"stem":1056},"2023-09-27","/release-notes/2023-09-27","20.release-notes/18.2023-09-27",{"title":1058,"path":1059,"stem":1060},"2023-09-18","/release-notes/2023-09-18","20.release-notes/17.2023-09-18",{"title":1062,"path":1063,"stem":1064},"2023-09-04","/release-notes/2023-09-04","20.release-notes/16.2023-09-04",{"title":1066,"path":1067,"stem":1068},"2023-08-04","/release-notes/2023-08-04","20.release-notes/15.2023-08-04",{"title":1070,"path":1071,"stem":1072},"2023-07-11","/release-notes/2023-07-11","20.release-notes/14.2023-07-11",{"title":1074,"path":1075,"stem":1076},"2023-06-21","/release-notes/2023-06-21","20.release-notes/13.2023-06-21",{"title":1078,"path":1079,"stem":1080},"2023-05-24","/release-notes/2023-05-24","20.release-notes/12.2023-05-24",{"title":1082,"path":1083,"stem":1084},"2023-04-24","/release-notes/2023-04-24","20.release-notes/11.2023-04-24",{"title":1086,"path":1087,"stem":1088},"2023-04-20","/release-notes/2023-04-20","20.release-notes/10.2023-04-20",{"title":1090,"path":1091,"stem":1092},"2023-03-20","/release-notes/2023-03-20","20.release-notes/09.2023-03-20",{"title":1094,"path":1095,"stem":1096},"2023-02-28","/release-notes/2023-02-28","20.release-notes/08.2023-02-28",{"title":1098,"path":1099,"stem":1100},"2023-01-17","/release-notes/2023-01-17","20.release-notes/07.2023-01-17",{"title":1102,"path":1103,"stem":1104},"2023-01-23","/release-notes/2023-01-23","20.release-notes/06.2023-01-23",{"title":1106,"path":1107,"stem":1108},"2022-12-21","/release-notes/2022-12-21","20.release-notes/05.2022-12-21",{"title":1110,"path":1111,"stem":1112},"2022-12-06","/release-notes/2022-12-06","20.release-notes/04.2022-12-06",{"title":1114,"path":1115,"stem":1116},"2022-11-15","/release-notes/2022-11-15","20.release-notes/03.2022-11-15",{"title":1118,"path":1119,"stem":1120},"2022-11-02","/release-notes/2022-11-02","20.release-notes/02.2022-11-02",{"title":1122,"path":1123,"stem":1124},"2022-10-17","/release-notes/2022-10-17","20.release-notes/01.2022-10-17",{"title":1126,"path":1127,"target":1128},"API","https://api-docs.devstride.com/","_blank",{"id":1130,"title":308,"body":1131,"description":1681,"extension":1682,"links":1683,"meta":1684,"navigation":1685,"path":309,"seo":1686,"stem":310,"__hash__":1687},"docs/03.workstreams-and-work-items/07.workstream-and-item-permissions.md",{"type":1132,"value":1133,"toc":1665},"minimark",[1134,1138,1141,1168,1173,1176,1204,1207,1224,1239,1243,1254,1271,1281,1293,1297,1312,1315,1334,1338,1341,1352,1355,1400,1419,1426,1431,1452,1456,1474,1479,1483,1497,1501,1504,1513,1516,1520,1530,1533,1551,1555,1558,1589,1613,1617,1627,1640,1644],[1135,1136,1137],"p",{},"DevStride lets you control exactly who can see and act on your workstreams and work items. Permissions are applied to each workstream and item individually, can be granted at the user, team, and organization level, and are inherited automatically by everything nested beneath a parent.",[1135,1139,1140],{},"This page explains how to choose visibility when you create a workstream, how to change access later, how inheritance works, and how DevStride resolves overlapping permissions.",[1142,1143,1146,1147,1151,1152,1155,1156,1160,1161,1164,1165,1167],"alert",{"title":1144,"type":1145},"Part of a two-layer model","info","The grants on this page are DevStride's ",[1148,1149,1150],"strong",{},"Sharing"," layer (per-object access). They work alongside your organization ",[1148,1153,1154],{},"role",", which decides what ",[1157,1158,1159],"em",{},"kinds"," of action you can take anywhere. For the full picture, see ",[1162,1163,238],"a",{"href":610},"; for sharing in general, see ",[1162,1166,246],{"href":616},".",[1169,1170,1172],"h2",{"id":1171},"permission-levels","Permission levels",[1135,1174,1175],{},"Every workstream and work item supports the following access levels:",[1177,1178,1179,1186,1192,1198],"ul",{},[1180,1181,1182,1185],"li",{},[1148,1183,1184],{},"Viewer"," — Only view.",[1180,1187,1188,1191],{},[1148,1189,1190],{},"Commenter"," — View and comment.",[1180,1193,1194,1197],{},[1148,1195,1196],{},"Editor"," — View, comment, and edit.",[1180,1199,1200,1203],{},[1148,1201,1202],{},"Owner"," — Full control, including the ability to manage permissions, transfer ownership, and delete.",[1135,1205,1206],{},"You will also see two display-only states that DevStride applies automatically:",[1177,1208,1209,1215],{},[1180,1210,1211,1214],{},[1148,1212,1213],{},"Inherited Owner"," — The same powers as an Owner, but the ownership comes from an ancestor workstream rather than being set directly on the item.",[1180,1216,1217,1220,1221,1223],{},[1148,1218,1219],{},"Restricted"," — Access has been explicitly removed. The organization row shows ",[1148,1222,1219],{}," when organization-wide access has been revoked.",[1142,1225,1227,1228,1231,1232,1234,1235,1238],{"title":1226,"type":1145},"Who can change permissions","To manage permissions on a workstream or item, you need Editor or Owner access to it. Separately, roles with the ",[1148,1229,1230],{},"Manage all items & workstreams"," permission — the organization ",[1148,1233,1202],{}," role and the default ",[1148,1236,1237],{},"Admin"," role — have full access to every workstream and item and can always manage permissions and transfer ownership, regardless of sharing.",[1169,1240,1242],{"id":1241},"choosing-visibility-when-you-create-a-workstream","Choosing visibility when you create a workstream",[1135,1244,1245,1246,1249,1250,1253],{},"When you create a new ",[1148,1247,1248],{},"top-level (root) workstream",", the create dialog includes a ",[1148,1251,1252],{},"Visibility"," section with two choices:",[1177,1255,1256,1265],{},[1180,1257,1258,1261,1262,1264],{},[1148,1259,1260],{},"Public — anyone in {Organization}"," — \"All organization members can view and edit immediately.\" Choosing this grants every member of your organization ",[1148,1263,1196],{}," access right away.",[1180,1266,1267,1270],{},[1148,1268,1269],{},"Private — only to you"," — \"Start private, then invite specific users, teams, or set organization-level permissions later.\" Choosing this keeps the workstream visible only to you (the owner) until you add access.",[1135,1272,1273,1274,1277,1278,1167],{},"The dialog is titled ",[1148,1275,1276],{},"Create a Workstream",", and the button to confirm is ",[1148,1279,1280],{},"Save New",[1142,1282,1285,1286,1289,1290,1292],{"title":1283,"type":1284},"The Visibility chooser appears only for root workstreams","warning","The Public / Private radio group only appears when you create a ",[1148,1287,1288],{},"new top-level workstream",". For nested workstreams and for all work items, the create dialog instead shows a ",[1148,1291,605],{}," note explaining that \"Workstreams inherit permissions from the selected location\" (or \"Items inherit permissions from the selected location\" when you are creating an item). There is no Public/Private choice for child workstreams or items — they take their access from their parent. You can adjust their permissions after they are created.",[1169,1294,1296],{"id":1295},"the-sharing-status-icon","The sharing status icon",[1135,1298,1299,1300,1303,1304,1307,1308,1311],{},"Each workstream and work item drawer has a sharing and permissions status icon in its sub-header. Hovering it shows the tooltip ",[1148,1301,1302],{},"Share and Manage Permissions"," (or ",[1148,1305,1306],{},"View Permissions"," if you only have read access). Clicking it opens the ",[1148,1309,1310],{},"Manage Permissions"," dialog.",[1135,1313,1314],{},"This icon is not a padlock. It changes shape to reflect the current sharing state:",[1177,1316,1317,1323,1329],{},[1180,1318,1319,1322],{},[1148,1320,1321],{},"Person"," icon — Private. \"Only visible to you.\"",[1180,1324,1325,1328],{},[1148,1326,1327],{},"People"," icon — Shared. \"Shared with specific users or teams.\"",[1180,1330,1331,1333],{},[1148,1332,507],{}," icon — Organization. \"Shared with organization.\"",[1169,1335,1337],{"id":1336},"changing-access-later","Changing access later",[1135,1339,1340],{},"To change permissions on any workstream or item:",[1342,1343,1344,1347],"ol",{},[1180,1345,1346],{},"Open the workstream or item drawer.",[1180,1348,1349,1350,1311],{},"Click the sharing status icon in the drawer sub-header to open the ",[1148,1351,1310],{},[1135,1353,1354],{},"The dialog is organized into the following sections:",[1177,1356,1357,1366,1372,1378,1394],{},[1180,1358,1359,1362,1363,1167],{},[1148,1360,1361],{},"Add Access"," — Use the search box (\"Search for users or teams...\") to find a user or team, choose a level, and click ",[1148,1364,1365],{},"Add",[1180,1367,1368,1371],{},[1148,1369,1370],{},"User Access"," — The individual users with access and their levels.",[1180,1373,1374,1377],{},[1148,1375,1376],{},"Team Access"," — The teams with access and their levels.",[1180,1379,1380,1383,1384,1387,1388,1391,1392,1167],{},[1148,1381,1382],{},"Organization Access"," — A single row (labeled with your organization name, or ",[1148,1385,1386],{},"Organization Members"," if no name is set) that sets the access level for everyone in the organization. Choosing ",[1148,1389,1390],{},"Remove Access"," here sets the organization to ",[1148,1393,1219],{},[1180,1395,1396,1399],{},[1148,1397,1398],{},"Participants"," — Shown on work items only. This lists the people connected to the item with tags such as Creator, Assignee, Subitem Assignee, and Watcher.",[1135,1401,1402,1403,1405,1406,1408,1409,1411,1412,1414,1415,1418],{},"For each user or team, the level options are ",[1148,1404,1184],{}," (Only view), ",[1148,1407,1190],{}," (View, comment), ",[1148,1410,1196],{}," (View, comment, edit), and ",[1148,1413,1390],{}," (sets that entry to Restricted). Owners also see ",[1148,1416,1417],{},"Transfer Ownership"," on a user entry.",[1135,1420,1421,1422,1425],{},"Click ",[1148,1423,1424],{},"Done"," when you are finished.",[1427,1428,1430],"h3",{"id":1429},"making-a-private-workstream-shared","Making a private workstream shared",[1135,1432,1433,1434,1436,1437,1439,1440,1443,1444,1447,1448,1451],{},"Because a private workstream starts visible only to you, you make it shared the same way you change any other permission: open the Manage Permissions dialog and either grant ",[1148,1435,1382],{}," a level, or add specific users and teams under ",[1148,1438,1361],{},". As soon as access is granted to anyone, the sharing status icon updates from the ",[1148,1441,1442],{},"person"," (private) state to the ",[1148,1445,1446],{},"people"," or ",[1148,1449,1450],{},"organization"," state.",[1427,1453,1455],{"id":1454},"restricting-access-to-a-public-workstream","Restricting access to a public workstream",[1135,1457,1458,1459,1461,1462,1464,1465,1467,1468,1470,1471,1473],{},"To narrow a public workstream, open the Manage Permissions dialog and lower or remove the ",[1148,1460,1382],{}," level — for example, set the organization to ",[1148,1463,1184],{},", or choose ",[1148,1466,1390],{}," to set it to ",[1148,1469,1219],{},". You can then grant specific teams or users a higher level under ",[1148,1472,1361],{}," so only the right people retain edit rights.",[1142,1475,1478],{"title":1476,"type":1477},"You cannot remove your own access when you're the only one","note","If you are the only user with access to a workstream or item, the access-level control for your own entry is disabled — you cannot remove or change your own access until at least one other user has been given access.",[1169,1480,1482],{"id":1481},"transferring-ownership","Transferring ownership",[1135,1484,1485,1486,1488,1489,1491,1492,1494,1495,1167],{},"The current owner (or anyone whose role grants ",[1148,1487,1230],{},") can reassign ownership by choosing ",[1148,1490,1417],{}," on a user in the ",[1148,1493,1370],{}," section. When ownership transfers, the previous owner is demoted to ",[1148,1496,1196],{},[1169,1498,1500],{"id":1499},"how-inheritance-works","How inheritance works",[1135,1502,1503],{},"Children automatically inherit the permissions of their parent. A work item nested under a workstream, a sub-item nested under an item, and a nested workstream all begin with whatever access their parent has.",[1135,1505,1506,1507,1509,1510,1512],{},"When permissions propagate down to children, any ",[1148,1508,1202],{}," is shown on the child as ",[1148,1511,1213],{}," — the same powers as Owner, but flagged as coming from an ancestor.",[1135,1514,1515],{},"Effective access on a child is the combination of what it inherits from its parent and any custom permissions set directly on it. Setting permissions on a child layers on top of the inherited access, and a custom entry on the child overrides the inherited entry for that same user, team, or organization.",[1169,1517,1519],{"id":1518},"how-overlapping-permissions-are-resolved","How overlapping permissions are resolved",[1135,1521,1522,1523,1526,1527],{},"A person can be granted access in more than one way at once — directly as a user, through one or more teams they belong to, and through the organization-wide level. DevStride combines these with inclusive ",[1148,1524,1525],{},"OR"," logic: ",[1148,1528,1529],{},"the most-permissive grant wins.",[1135,1531,1532],{},"In practice, this means a person gets the highest level granted by any of their applicable user, team, or organization assignments.",[1142,1534,1536,1548],{"title":1535,"type":1284},"A higher team or organization level can override an individual restriction",[1135,1537,1538,1539,1541,1542,1544,1545,1547],{},"Because access is evaluated as a pure OR across user, team, and organization, a higher team or organization level can still grant access even when that person's individual entry is lower — or even when their individual entry has been set to ",[1148,1540,1390],{},". For example, a user set to ",[1148,1543,1184],{}," as an individual who is also on a team granted ",[1148,1546,1196],{}," will still be able to edit.",[1135,1549,1550],{},"To truly limit an individual, do not rely on a lower (or removed) individual entry alone. Instead, remove them from the team that grants the broader access, lower the organization-wide level, or grant access individually rather than at the team level.",[1169,1552,1554],{"id":1553},"what-each-level-can-do","What each level can do",[1135,1556,1557],{},"The access level controls which actions a person can take:",[1177,1559,1560,1566,1572,1578],{},[1180,1561,1562,1565],{},[1148,1563,1564],{},"Read / view"," — Viewer or higher.",[1180,1567,1568,1571],{},[1148,1569,1570],{},"Comment"," — Commenter or higher.",[1180,1573,1574,1577],{},[1148,1575,1576],{},"Edit / update"," — Editor or higher.",[1180,1579,1580,1583,1584,1588],{},[1148,1581,1582],{},"Archive / delete"," — the item's Owner or Inherited Owner, plus administrators (see the ",[1162,1585,1587],{"href":1586},"#the-manage-all-administrative-override","Manage all override"," below).",[1142,1590,1592,1610],{"title":1591,"type":1477},"Who can delete — and why not Editors",[1135,1593,1594,1595,1597,1598,1601,1602,1604,1605,1234,1607,1609],{},"Two kinds of people can archive or delete a workstream or item: its ",[1148,1596,1202],{}," (or Inherited Owner), and ",[1148,1599,1600],{},"administrators"," — roles that include the ",[1157,1603,1230],{}," override (the ",[1148,1606,1202],{},[1148,1608,1237],{}," role, covered in the next section).",[1135,1611,1612],{},"Editors are deliberately left out. A workstream or item can contain children that an Editor doesn't have access to, so letting an Editor delete could remove work they can't even see.",[1169,1614,1616],{"id":1615},"the-manage-all-administrative-override","The \"Manage all\" administrative override",[1135,1618,1619,1620,1622,1623,1626],{},"Some roles include the ",[1148,1621,1230],{}," permission, an administrative override that bypasses the per-object access on this page entirely. A role that has it can view, comment, edit, manage permissions, transfer ownership, archive, and delete ",[1148,1624,1625],{},"every"," workstream and item in the organization — regardless of how individual sharing is configured.",[1135,1628,1629,1630,1632,1633,1635,1636,1639],{},"The ",[1148,1631,1202],{}," role always has this, and the default ",[1148,1634,1237],{}," role ships with it. Because roles are customizable in ",[1162,1637,1638],{"href":613},"Configure Settings → Permissions",", a role can be tuned to include or exclude this override; a role without it can only act on items shared with it (and can only archive or delete items it owns).",[1169,1641,1643],{"id":1642},"related","Related",[1177,1645,1646,1650,1655,1660],{},[1180,1647,1648],{},[1162,1649,285],{"href":286},[1180,1651,1652,1654],{},[1162,1653,382],{"href":383}," — the boards and folders counterpart to these item and workstream controls.",[1180,1656,1657,1659],{},[1162,1658,238],{"href":610}," — how roles and sharing combine across DevStride.",[1180,1661,1662,1664],{},[1162,1663,242],{"href":613}," — organization roles and the \"Manage all\" overrides referenced above.",{"title":1666,"searchDepth":280,"depth":280,"links":1667},"",[1668,1669,1670,1671,1675,1676,1677,1678,1679,1680],{"id":1171,"depth":280,"text":1172},{"id":1241,"depth":280,"text":1242},{"id":1295,"depth":280,"text":1296},{"id":1336,"depth":280,"text":1337,"children":1672},[1673,1674],{"id":1429,"depth":338,"text":1430},{"id":1454,"depth":338,"text":1455},{"id":1481,"depth":280,"text":1482},{"id":1499,"depth":280,"text":1500},{"id":1518,"depth":280,"text":1519},{"id":1553,"depth":280,"text":1554},{"id":1615,"depth":280,"text":1616},{"id":1642,"depth":280,"text":1643},"Control who can view, comment on, edit, or manage your workstreams and work items at the user, team, and organization level.","md",null,{},true,{"title":308,"description":1681},"e9get0yzcnhT3-W1dJACuImIWGchEwqpe2odyZLifDc",[1689,1691],{"title":304,"path":305,"stem":306,"description":1690,"children":-1},"Visualize an item's blocking relationships on an infinite canvas, with zoom, color coding, and a Center-on dropdown.",{"title":147,"path":312,"stem":313,"description":1692,"children":-1},"Build out whole workstreams at once from a reusable Excel template — export a template, fill it in, preview the result, and import.",1782161737845]