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answers the question ",[1143,1144,1145,1146,1149],"em",{},"\"Who can open and edit ",[1138,1147,1148],{},"this specific thing","?\""," — it's the per-object half of DevStride's ",[1152,1153,1154],"a",{"href":610},"two access systems",". Sharing an item, workstream, board, or folder with a person or a team is a lot like sharing a single document with a colleague: you decide exactly who's included and what they can do.",[1135,1157,1158,1159,1162,1163,1166],{},"Sharing applies to ",[1138,1160,1161],{},"work items, workstreams, boards, and folders",". (Reports, Gantts, automations, and settings have no per-object sharing — access to those comes from your ",[1152,1164,1165],{"href":613},"role"," alone.)",[1135,1168,1169,1172],{},[1138,1170,1171],{},"Why it helps:"," you can open one board to a single team without exposing everything else, keep a sensitive workstream private until it's ready, or give the whole organization view-only access to a shared plan — all without changing anyone's role.",[1174,1175,1177],"h2",{"id":1176},"access-levels","Access levels",[1135,1179,1180],{},"When you share an object, you choose a level for each person, team, or for the whole organization:",[1182,1183,1184,1197],"table",{},[1185,1186,1187],"thead",{},[1188,1189,1190,1194],"tr",{},[1191,1192,1193],"th",{},"Level",[1191,1195,1196],{},"What it allows",[1198,1199,1200,1211,1221,1231],"tbody",{},[1188,1201,1202,1208],{},[1203,1204,1205],"td",{},[1138,1206,1207],{},"Viewer",[1203,1209,1210],{},"View only — no changes.",[1188,1212,1213,1218],{},[1203,1214,1215],{},[1138,1216,1217],{},"Commenter",[1203,1219,1220],{},"View and comment (on work items).",[1188,1222,1223,1228],{},[1203,1224,1225],{},[1138,1226,1227],{},"Editor",[1203,1229,1230],{},"View and edit.",[1188,1232,1233,1238],{},[1203,1234,1235],{},[1138,1236,1237],{},"Owner",[1203,1239,1240,1241,1244],{},"Full control, including managing who else has access. Assigned via ",[1138,1242,1243],{},"Transfer Ownership",".",[1135,1246,1247],{},"Two related states also appear:",[1249,1250,1251,1258],"ul",{},[1252,1253,1254,1257],"li",{},[1138,1255,1256],{},"Inherited Owner"," — ownership passed down from a parent (for example a board inheriting its folder's owner). It reflects inherited ownership and can't be changed directly on the child.",[1252,1259,1260,1263,1264,1266],{},[1138,1261,1262],{},"Restricted"," — shown on the ",[1138,1265,507],{}," row when organization-wide access is turned off, meaning only the users and teams you've explicitly added can reach the object.",[1174,1268,1270],{"id":1269},"the-manage-permissions-dialog","The Manage Permissions dialog",[1135,1272,1273,1274,1277,1278,1281,1282,1285,1286,1289,1290,1293],{},"Each object has a ",[1138,1275,1276],{},"sharing status icon"," next to its name; its tooltip reads ",[1138,1279,1280],{},"Share and Manage Permissions"," (or ",[1138,1283,1284],{},"View Permissions"," if you only have read access). You can also open sharing from an object's ",[1138,1287,1288],{},"kebab (⋯) menu → Permissions",". Either opens the ",[1138,1291,1292],{},"Manage Permissions"," dialog.",[1135,1295,1296],{},"Inside the dialog:",[1298,1299,1300,1307,1314],"ol",{},[1252,1301,1302,1303,1306],{},"In ",[1138,1304,1305],{},"Add Access",", search for users or teams, pick a level, and add them.",[1252,1308,1309,1310,1313],{},"Change an existing grant with the level selector on its row, or choose ",[1138,1311,1312],{},"Remove Access"," to revoke it.",[1252,1315,1316,1317,1319,1320,1322],{},"Set the ",[1138,1318,507],{}," row to give everyone in the organization a baseline level, or leave it ",[1138,1321,1262],{}," to keep the object limited to the people and teams you've named.",[1135,1324,1325,1326,1329,1330,1333,1334,1244],{},"Access is organized into three scopes: ",[1138,1327,1328],{},"User Access",", ",[1138,1331,1332],{},"Team Access",", and ",[1138,1335,1336],{},"Organization Access",[1338,1339,1342,1343,1346],"alert",{"title":1340,"type":1341},"Changes save as you go","tip","You don't confirm a save — each change applies immediately. The ",[1138,1344,1345],{},"Done"," button just closes the dialog.",[1348,1349,1351],"h3",{"id":1350},"transferring-ownership","Transferring ownership",[1135,1353,1354,1356],{},[1138,1355,1243],{}," appears only when you're the current owner. Use it to hand full control to someone else; you become an Editor afterward (unless your role already grants broader access).",[1338,1358,1361],{"title":1359,"type":1360},"Removing your own access","warning","If you remove your own access while editing, you're dropped from the object and notified that you no longer have access. Make sure another owner or an administrator retains access first.",[1174,1363,1365],{"id":1364},"inheritance","Inheritance",[1135,1367,1368],{},"Children inherit their parent's sharing: a board inherits its folder's access, and items inherit from their workstream. You can override any scope by setting access directly on the child — a custom setting replaces the inherited value for that scope.",[1174,1370,1372],{"id":1371},"how-sharing-combines-with-roles","How sharing combines with roles",[1135,1374,1375,1376,1382],{},"This is the part worth getting right. For items, workstreams, boards, and folders, ",[1138,1377,1378,1379,1381],{},"sharing and your ",[1152,1380,1165],{"href":613}," are checked together",":",[1249,1384,1385,1395,1409],{},[1252,1386,1387,1390,1391,1394],{},[1138,1388,1389],{},"Viewing and listing"," is governed by ",[1138,1392,1393],{},"sharing",". Your role doesn't grant you individual objects — being shared in does.",[1252,1396,1397,1400,1401,1404,1405,1408],{},[1138,1398,1399],{},"Editing, archiving, or deleting"," requires ",[1138,1402,1403],{},"both"," a role that permits that action ",[1143,1406,1407],{},"and"," a sufficient sharing level on the object (editing needs Editor; archiving or deleting needs Owner). The more restrictive of the two wins.",[1252,1410,1411,1412,1415,1416,1419,1420,1423,1424,1427],{},"The ",[1138,1413,1414],{},"\"Manage all…\""," role overrides (for example ",[1143,1417,1418],{},"Manage all items & workstreams"," or ",[1143,1421,1422],{},"Manage all boards",") ",[1138,1425,1426],{},"bypass sharing entirely"," — a holder can act on every object of that type, even ones never shared with them. The Owner role and the default Admin role have these.",[1338,1429,1432,1433,1435,1436,1438],{"title":1430,"type":1431},"Why an administrator can see things you didn't share with them","info","It isn't a sharing setting — it's their ",[1138,1434,1165],{},". The \"Manage all…\" overrides intentionally see past per-object sharing so administrators can manage everything. See ",[1152,1437,238],{"href":610}," for the full picture.",[1174,1440,1442],{"id":1441},"changes-take-effect-almost-immediately","Changes take effect almost immediately",[1135,1444,1445],{},"Sharing changes are broadcast to everyone connected, so access updates without a refresh. If a change removes your access, the object is pruned from your view and you're notified.",[1174,1447,1449],{"id":1448},"object-specific-details","Object-specific details",[1249,1451,1452,1457],{},[1252,1453,1454,1456],{},[1152,1455,308],{"href":309}," — sharing on work items and workstreams, including visibility on creation and participants.",[1252,1458,1459,1461],{},[1152,1460,382],{"href":383}," — sharing on boards and folders, inheritance, and how board access shows up elsewhere.",{"title":1463,"searchDepth":280,"depth":280,"links":1464},"",[1465,1466,1469,1470,1471,1472],{"id":1176,"depth":280,"text":1177},{"id":1269,"depth":280,"text":1270,"children":1467},[1468],{"id":1350,"depth":338,"text":1351},{"id":1364,"depth":280,"text":1365},{"id":1371,"depth":280,"text":1372},{"id":1441,"depth":280,"text":1442},{"id":1448,"depth":280,"text":1449},"Grant per-object access to items, workstreams, boards, and folders, and understand how sharing combines with organization roles.","md",null,{},true,{"title":246,"description":1473},"Dlst4HsqaHjsezTbL9izFVfOVvQiA3GowK5NqMB1Je8",[1481,1483],{"title":242,"path":613,"stem":614,"description":1482,"children":-1},"Build roles that decide what each member can do across DevStride — module access, discrete permissions, and a default role for new members — in Configure Settings → Permissions.",{"title":624,"path":625,"stem":626,"description":1484,"children":-1},"Connect AI assistants like Claude and ChatGPT directly to your DevStride work so they can answer questions and get real work done on your behalf.",1782161747070]