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Notes",11,"/release-notes","08.release-notes",[1341,1345,1349,1353,1357,1361,1365,1369,1373,1377,1381,1385,1389,1393,1397,1401,1405,1409,1413,1417,1421,1425,1429,1433,1437,1441,1445,1449,1453,1457,1461,1465,1469,1473,1477,1481,1485,1489,1493,1497,1501,1505,1509,1513,1517,1521,1525,1529,1533,1537,1541,1545,1549,1553,1557,1561,1565,1569,1573,1577,1581,1585,1589,1593,1597,1601,1605,1609,1613,1617,1621,1625,1629,1633,1637,1641,1645,1649,1653,1657,1661,1665,1669,1673],{"title":1342,"path":1343,"stem":1344},"2026-10-18","/release-notes/2026-10-18","08.release-notes/84.2026-10-18",{"title":1346,"path":1347,"stem":1348},"2026-10-12","/release-notes/2026-10-12","08.release-notes/83.2026-10-12",{"title":1350,"path":1351,"stem":1352},"2026-10-03","/release-notes/2026-10-03","08.release-notes/82.2026-10-03",{"title":1354,"path":1355,"stem":1356},"2026-09-17","/release-notes/2026-09-17","08.release-notes/81.2026-09-17",{"title":1358,"path":1359,"stem":1360},"2026-09-13","/release-notes/2026-09-13","08.release-notes/80.2026-09-13",{"title":1362,"path":1363,"stem":1364},"2026-09-11","/release-notes/2026-09-11","08.release-notes/79.2026-09-11",{"title":1366,"path":1367,"stem":1368},"2026-09-01","/release-notes/2026-09-01","08.release-notes/78.2026-09-01",{"title":1370,"path":1371,"stem":1372},"2026-08-29","/release-notes/2026-08-29","08.release-notes/77.2026-08-29",{"title":1374,"path":1375,"stem":1376},"2026-08-27","/release-notes/2026-08-27","08.release-notes/76.2026-08-27",{"title":1378,"path":1379,"stem":1380},"2026-08-25","/release-notes/2026-08-25","08.release-notes/75.2026-08-25",{"title":1382,"path":1383,"stem":1384},"2026-08-22","/release-notes/2026-08-22","08.release-notes/74.2026-08-22",{"title":1386,"path":1387,"stem":1388},"2026-08-21","/release-notes/2026-08-21","08.release-notes/73.2026-08-21",{"title":1390,"path":1391,"stem":1392},"2026-08-17","/release-notes/2026-08-17","08.release-notes/72.2026-08-17",{"title":1394,"path":1395,"stem":1396},"2026-08-16","/release-notes/2026-08-16","08.release-notes/71.2026-08-16",{"title":1398,"path":1399,"stem":1400},"2026-08-14","/release-notes/2026-08-14","08.release-notes/70.2026-08-14",{"title":1402,"path":1403,"stem":1404},"2026-08-11","/release-notes/2026-08-11","08.release-notes/69.2026-08-11",{"title":1406,"path":1407,"stem":1408},"2026-08-07","/release-notes/2026-08-07","08.release-notes/68.2026-08-07",{"title":1410,"path":1411,"stem":1412},"2026-08-05","/release-notes/2026-08-05","08.release-notes/67.2026-08-05",{"title":1414,"path":1415,"stem":1416},"2026-08-01","/release-notes/2026-08-01","08.release-notes/66.2026-08-01",{"title":1418,"path":1419,"stem":1420},"2026-07-30","/release-notes/2026-07-30","08.release-notes/65.2026-07-30",{"title":1422,"path":1423,"stem":1424},"2026-07-28","/release-notes/2026-07-28","08.release-notes/64.2026-07-28",{"title":1426,"path":1427,"stem":1428},"2026-07-22","/release-notes/2026-07-22","08.release-notes/63.2026-07-22",{"title":1430,"path":1431,"stem":1432},"2026-07-19","/release-notes/2026-07-19","08.release-notes/62.2026-07-19",{"title":1434,"path":1435,"stem":1436},"2026-07-17","/release-notes/2026-07-17","08.release-notes/61.2026-07-17",{"title":1438,"path":1439,"stem":1440},"2026-07-15","/release-notes/2026-07-15","08.release-notes/60.2026-07-15",{"title":1442,"path":1443,"stem":1444},"2026-07-12","/release-notes/2026-07-12","08.release-notes/59.2026-07-12",{"title":1446,"path":1447,"stem":1448},"2026-07-11","/release-notes/2026-07-11","08.release-notes/58.2026-07-11",{"title":1450,"path":1451,"stem":1452},"2026-07-09","/release-notes/2026-07-09","08.release-notes/57.2026-07-09",{"title":1454,"path":1455,"stem":1456},"2026-07-07","/release-notes/2026-07-07","08.release-notes/56.2026-07-07",{"title":1458,"path":1459,"stem":1460},"2026-07-06","/release-notes/2026-07-06","08.release-notes/55.2026-07-06",{"title":1462,"path":1463,"stem":1464},"2026-07-02","/release-notes/2026-07-02","08.release-notes/54.2026-07-02",{"title":1466,"path":1467,"stem":1468},"2026-06-30","/release-notes/2026-06-30","08.release-notes/53.2026-06-30",{"title":1470,"path":1471,"stem":1472},"2026-06-17","/release-notes/2026-06-17","08.release-notes/52.2026-06-17",{"title":1474,"path":1475,"stem":1476},"2026-06-12","/release-notes/2026-06-12","08.release-notes/51.2026-06-12",{"title":1478,"path":1479,"stem":1480},"2026-05-29","/release-notes/2026-05-29","08.release-notes/50.2026-05-29",{"title":1482,"path":1483,"stem":1484},"2026-05-13","/release-notes/2026-05-13","08.release-notes/49.2026-05-13",{"title":1486,"path":1487,"stem":1488},"2026-04-29","/release-notes/2026-04-29","08.release-notes/48.2026-04-29",{"title":1490,"path":1491,"stem":1492},"2026-04-14","/release-notes/2026-04-14","08.release-notes/47.2026-04-14",{"title":1494,"path":1495,"stem":1496},"2026-04-09","/release-notes/2026-04-09","08.release-notes/46.2026-04-09",{"title":1498,"path":1499,"stem":1500},"2026-03-13","/release-notes/2026-03-13","08.release-notes/45.2026-03-13",{"title":150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,"API","https://api-docs.devstride.com/","_blank",{"id":1682,"title":596,"body":1683,"description":2076,"extension":2077,"links":2078,"meta":2079,"navigation":2080,"path":597,"seo":2081,"stem":598,"__hash__":2082},"docs/02.major-modules/07.knowledge-base/14.spec-stages.md",{"type":1684,"value":1685,"toc":2063},"minimark",[1686,1691,1695,1707,1715,1725,1729,1743,1749,1777,1784,1793,1798,1825,1832,1836,1843,1847,1909,1912,1916,1930,1936,1954,1960,1964,1967,1986,1992,2002,2006,2009,2028,2034,2038],[1687,1688,1690],"h2",{"id":1689},"what-stages-are-for","What stages are for",[1692,1693,1694],"p",{},"A spec rarely goes straight from a first draft to finished. It is written, reviewed, agreed with the client, handed to development. Stages name those steps, so anyone looking at an article can tell where it has got to.",[1692,1696,1697,1698,1702,1703,1706],{},"You define the stages once for your workspace, in order. Each article can then be in ",[1699,1700,1701],"strong",{},"one"," stage, or none. The stage shows as a coloured badge on the article, in the ",[1699,1704,1705],{},"Manage articles"," list, and in the customer Help center.",[1692,1708,1709,1710,1714],{},"A stage is a label on the article, not a change to its content. Setting one never changes what the article says, never publishes or unpublishes it, and adds nothing to its ",[1711,1712,1713],"a",{"href":565},"history",".",[1716,1717,1720,1721,1724],"alert",{"title":1718,"type":1719},"Nothing changes until you add a stage","info","A workspace starts with no stages. Until someone adds the first one, the stage picker, the ",[1699,1722,1723],{},"Stage"," column and the stage filter do not appear anywhere.",[1687,1726,1728],{"id":1727},"setting-up-your-stages","Setting up your stages",[1692,1730,1731,1732,1734,1735,1738,1739,1742],{},"On ",[1699,1733,1705],{},", click ",[1699,1736,1737],{},"Manage stages"," at the top of the page. The button is shown to holders of ",[1699,1740,1741],{},"Edit any member's knowledge-base articles",", the Knowledge Base admin permission.",[1692,1744,1745,1746,1748],{},"In the ",[1699,1747,1737],{}," dialog:",[1750,1751,1752,1765,1768,1771],"ol",{},[1753,1754,1755,1756,1760,1761,1764],"li",{},"Type a name in the box at the bottom (the placeholder suggests ",[1757,1758,1759],"em",{},"e.g. Ready for development",") and click ",[1699,1762,1763],{},"Add stage",". The new stage goes to the end of the list.",[1753,1766,1767],{},"Click a stage's colour dot to choose its badge colour.",[1753,1769,1770],{},"Use the up and down arrows to put the stages in the order a spec moves through them.",[1753,1772,1773,1774,1714],{},"Click a stage's name to rename it; the change saves when you leave the box or press ",[1699,1775,1776],{},"Enter",[1692,1778,1779,1780,1783],{},"Click ",[1699,1781,1782],{},"Done"," when you have finished. Every change saves as you make it.",[1716,1785,1788,1789,1792],{"title":1786,"type":1787},"Clients see stage names","caution","The dialog says it too: ",[1757,1790,1791],{},"Stage names are shown to clients in the portal."," Name each stage for a client to read. \"Waiting on legal\" is fine; an internal nickname or a note about a colleague is not.",[1794,1795,1797],"h3",{"id":1796},"publishers-only-stages","Publishers-only stages",[1692,1799,1800,1801,1804,1805,1808,1809,1812,1813,1816,1817,1820,1821,1824],{},"Switch on ",[1699,1802,1803],{},"Only publishers"," for a stage that marks a decision, such as ",[1757,1806,1807],{},"Approved"," or ",[1757,1810,1811],{},"Ready for development",". Then only holders of ",[1699,1814,1815],{},"Publish knowledge-base articles"," can move an article ",[1699,1818,1819],{},"into"," that stage. Anyone who can edit the article can still move it ",[1699,1822,1823],{},"out"," again, or clear its stage.",[1692,1826,1827,1828,1831],{},"Everyone else sees the stage in the picker marked ",[1699,1829,1830],{},"(publishers only)"," and cannot choose it.",[1794,1833,1835],{"id":1834},"a-work-type-for-each-stage","A work type for each stage",[1692,1837,1838,1839,1842],{},"Each stage also has a work-type picker (",[1699,1840,1841],{},"No work type"," until you choose one). It records which kind of work item the stage calls for. Nothing uses this setting yet.",[1794,1844,1846],{"id":1845},"the-rules","The rules",[1848,1849,1850,1863],"table",{},[1851,1852,1853],"thead",{},[1854,1855,1856,1860],"tr",{},[1857,1858,1859],"th",{},"Rule",[1857,1861,1862],{},"What happens",[1864,1865,1866,1875,1885,1899],"tbody",{},[1854,1867,1868,1872],{},[1869,1870,1871],"td",{},"Names are 1–80 characters",[1869,1873,1874],{},"Longer names cannot be typed.",[1854,1876,1877,1880],{},[1869,1878,1879],{},"Names are unique, ignoring case",[1869,1881,1882],{},[1757,1883,1884],{},"A stage named \"Review\" already exists",[1854,1886,1887,1890],{},[1869,1888,1889],{},"Up to 25 stages",[1869,1891,1892,1893,1895,1896],{},"At 25, ",[1699,1894,1763],{}," is disabled and the dialog says ",[1757,1897,1898],{},"A workspace can have up to 25 stages.",[1854,1900,1901,1904],{},[1869,1902,1903],{},"A stage holding articles cannot be deleted",[1869,1905,1906],{},[1757,1907,1908],{},"3 articles are in this stage. Move them to another stage first.",[1692,1910,1911],{},"To retire a stage, move its articles to another stage (filter the list by it to find them, see below), then click its bin icon.",[1687,1913,1915],{"id":1914},"putting-an-article-in-a-stage","Putting an article in a stage",[1692,1917,1918,1919,1922,1923,1925,1926,1929],{},"Open the article in the editor. In the ",[1699,1920,1921],{},"Status & lifecycle"," panel, choose from ",[1699,1924,1723],{},": one of your stages, or ",[1699,1927,1928],{},"No stage",". It saves at once, and the badge appears beside the article's state.",[1692,1931,1932,1933,1714],{},"You can stage an article in any state: a draft, a published article or a ",[1711,1934,1935],{"href":593},"client spec draft",[1692,1937,1938,1939,1942,1943,1946,1947,1950,1951,1953],{},"To change the stage you need ",[1699,1940,1941],{},"Create knowledge-base articles"," and edit access to the article, the same access that lets you edit its content: you wrote it, it is ",[1711,1944,1945],{"href":577},"shared"," with you as ",[1699,1948,1949],{},"Can edit",", or you hold ",[1699,1952,1741],{},". You do not need permission to edit a published article's words: a stage is a label, not an edit. Without edit access the picker is shown but disabled.",[1692,1955,1956,1957,1714],{},"Watchers of the article, or of its category, are told in the app when its stage changes. See ",[1711,1958,1959],{"href":605},"Watching articles and categories",[1687,1961,1963],{"id":1962},"finding-articles-by-stage","Finding articles by stage",[1692,1965,1966],{},"Once your workspace has stages:",[1968,1969,1970,1979],"ul",{},[1753,1971,1972,1973,1975,1976,1978],{},"The ",[1699,1974,1705],{}," list gains a ",[1699,1977,1723],{}," column showing each article's badge.",[1753,1980,1981,1982,1985],{},"A stage filter (",[1699,1983,1984],{},"Any stage",") sits beside the article count. Choose a stage to see only its articles. It works while browsing and while searching.",[1692,1987,1988,1989],{},"Reordering articles by dragging is turned off while the stage filter is on, because the list no longer shows the whole category: ",[1757,1990,1991],{},"Clear the stage filter to reorder articles.",[1692,1993,1994,1995,1998,1999,1714],{},"Your team's ",[1699,1996,1997],{},"Library"," does not show stages. See ",[1711,2000,2001],{"href":569},"Searching and browsing",[1687,2003,2005],{"id":2004},"what-your-clients-see","What your clients see",[1692,2007,2008],{},"In the customer Help center a staged article shows its stage as a small coloured badge:",[1968,2010,2011,2018,2021],{},[1753,2012,2013,2014,2017],{},"under its title in ",[1699,2015,2016],{},"Browse articles",",",[1753,2019,2020],{},"under the title on the article page,",[1753,2022,2023,2024,2027],{},"on each spec in ",[1699,2025,2026],{},"Specs in progress",", and on the spec page itself.",[1692,2029,2030,2031,1714],{},"Clients see only the stage's name and colour. They never see whether it is publishers-only or which work type it names, and they cannot change it. See ",[1711,2032,2033],{"href":573},"The customer Help center",[1687,2035,2037],{"id":2036},"related","Related",[1968,2039,2040,2046,2052,2057],{},[1753,2041,2042,2045],{},[1711,2043,2044],{"href":593},"Client spec drafts",": specs your clients write in the portal.",[1753,2047,2048,2051],{},[1711,2049,2050],{"href":601},"Approval for published changes",": make changes to a published spec wait for a publisher's approval.",[1753,2053,2054,2056],{},[1711,2055,1959],{"href":605},": hear when a spec moves stage.",[1753,2058,2059,2062],{},[1711,2060,2061],{"href":585},"Knowledge Base permissions",": who can manage and set stages.",{"title":2064,"searchDepth":244,"depth":244,"links":2065},"",[2066,2067,2072,2073,2074,2075],{"id":1689,"depth":244,"text":1690},{"id":1727,"depth":244,"text":1728,"children":2068},[2069,2070,2071],{"id":1796,"depth":306,"text":1797},{"id":1834,"depth":306,"text":1835},{"id":1845,"depth":306,"text":1846},{"id":1914,"depth":244,"text":1915},{"id":1962,"depth":244,"text":1963},{"id":2004,"depth":244,"text":2005},{"id":2036,"depth":244,"text":2037},"Define the stages your specs move through, show each article's stage as a badge to your team and your clients, and keep some stages for publishers to set.","md",null,{},true,{"title":596,"description":2076},"7rXXkotp4NmOBgUDGVOGyZEDCcbvBOOZMa3IP5wEKj4",[2084,2086],{"title":592,"path":593,"stem":594,"description":2085,"children":-1},"Let your customers write and edit draft specs in the portal's Help center, in categories you open to them, discuss them with your team in each draft's comment thread, then review and publish them from the article editor.",{"title":600,"path":601,"stem":602,"description":2087,"children":-1},"Make changes to published articles in a category wait for a publisher's approval: edits become a proposed change, a publisher compares it with the live version, then approves it or sends it back.",1792889153028]