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Workspace Tour: Right Bar Features - Time Spent",[1199,1200,1201],"p",{},"DevStride uses the concept of \"time spent\" primarily for the purpose of creating ongoing predictability.",[1199,1203,1204],{},"It is not intended to be a payroll or billing time-tracking system. However, you can choose to derive time spent information from DevStride in service of those needs. For more information on time spent for payroll or billing tracking, please reach out to your DevStride implementation team.",[1199,1206,1207],{},"We will be focusing here on using DevStride's time spent capabilities as they relate to project performance and predictability.",[1199,1209,1210],{},"Time spent in DevStride represents the sum of time spent on an individual task. This can be rolled up to modules, etc.",[1199,1212,1213],{},"The goal of identifying time spent on a task or a group of tasks is not micromanagement. The main purpose of tracking time spent is to help size the work appropriately in future estimations. This increases overall predictability.",[1199,1215,1216],{},"To that end, DevStride ties your time spent information (1) on each item to your estimate, and indicates whether the time was over or under the original guess (2).",[1199,1218,1219],{},[1220,1221],"img",{"alt":1222,"src":1223},"image.png","/images/image161.png",[1199,1225,1226],{},"In DevStride, time is tracked at the lowest item type level in your hierarchy (for example, tasks). DevStride aggregates the time spent entries for the lowest level items and displays the total at their parent level. The parent time tracked fields are not editable as they reflect the total of the child-items time.",[1199,1228,1229],{},"At the parent level, DevStride indicates any actual time overage (1) compared to the estimate (2) as a percentage.",[1199,1231,1232],{},"In the case of time spent overage, warning icons display on the item and throughout the system on workstreams, boards, and gantt charts. These icons link to an interactive completion stats pop-up (3).",[1199,1234,1235],{},[1220,1236],{"alt":1222,"src":1237},"/images/image162.png",[1239,1240,1243,1246,1249,1252],"alert",{"title":1241,"type":1242},"Time Spent: A Powerful Predicability Tool","info",[1199,1244,1245],{},"The time spent range indicator can provide real signal for the purposes of strengthening your team's project management capabilities.",[1199,1247,1248],{},"Because all time spent rolls up from the lowest item in the hierarchy to the highest, it's possible to see the overall effort that is required to complete tasks for a given parent item.",[1199,1250,1251],{},"An indicator that shows a team's estimate of time is well-under or well-over actual time spent signals that the work required for an individual task—or for a group of tasks—is not well-understood.",[1199,1253,1254],{},"For these occurrences, it's important for the team and/or its project leader to intervene on that type of item, in order to discover any potential underlying issue. This also helps future estimates be more accurate for project planning.",[1199,1256,1257,1260],{},[1195,1258,1259],{},"Note:"," While you can assign an owner at a parent-level item, only the time for the individual child tasks they are assigned to follow the parent-level owner.\nThe assignee here is primarily used for understanding accountability for the parent level, as is often done with organizations using RACI (responsibility) charts. If the owner of the parent has any work to do themselves on a parent item, that work should be tracked as child tasks.",[1199,1262,1263],{},"In this example below, this parent item is assigned to someone responsible for the overall work. The owners of the tasks of the child items are listed below (2). The time for the child items belongs to assignees of those items.",[1199,1265,1266],{},[1220,1267],{"alt":1222,"src":1268},"/images/image163.png",[1270,1271],"hr",{},[1273,1274,1276],"h2",{"id":1275},"recording-time-on-an-item","Recording Time on an Item",[1199,1278,1279,1280,1283],{},"The ",[1195,1281,1282],{},"Time Spent"," field in the item's right bar shows the total time recorded against that item. Where you can enter time depends on where the item sits in your hierarchy:",[1285,1286,1287,1298,1308],"ul",{},[1288,1289,1290,1291,1294,1295,1297],"li",{},"On a ",[1195,1292,1293],{},"leaf item"," (a lowest-level item, such as a task), the ",[1195,1296,1282],{}," field is editable, and you can log time directly against it.",[1288,1299,1290,1300,1303,1304,1307],{},[1195,1301,1302],{},"parent item",", the field is read-only and shows ",[1195,1305,1306],{},"Calculated from child items",".",[1288,1309,1310,1311,1307],{},"On an item that tracks time on its subtasks, the field is read-only and shows ",[1195,1312,1313],{},"Calculated from subtasks",[1199,1315,1316,1317,1307],{},"This reinforces the principle described above: time is captured at the lowest level of your hierarchy and rolls up to parents automatically. When there is no time recorded yet, the field shows ",[1195,1318,1319],{},"No time tracked",[1321,1322,1324],"h3",{"id":1323},"open-the-time-tracking-view","Open the time-tracking view",[1199,1326,1327],{},"For any item where you can record time, you have two ways to get to its time entries:",[1285,1329,1330,1337],{},[1288,1331,1332,1333,1336],{},"Open the item drawer's ",[1195,1334,1335],{},"Time Tracking"," tab.",[1288,1338,1339,1340,1342,1343,1346],{},"Click the ",[1195,1341,1282],{}," field (or the Time Spent cell in the Items Table) to open the ",[1195,1344,1345],{},"Time Entries"," modal.",[1199,1348,1349,1350,1353,1354,1357,1358,1361,1362,1361,1365,1361,1368,1361,1371,1374,1375,1378,1379,1381],{},"Both routes show the same information: a ",[1195,1351,1352],{},"Total Time Spent:"," summary at the top, a ",[1195,1355,1356],{},"New Entry"," button, and a table of individual entries. The table has columns for ",[1195,1359,1360],{},"Time",", ",[1195,1363,1364],{},"Description",[1195,1366,1367],{},"Start",[1195,1369,1370],{},"End",[1195,1372,1373],{},"Contributor",", and ",[1195,1376,1377],{},"Actions",". Click a row, or use the edit and delete icons in the ",[1195,1380,1377],{}," column, to edit or remove an entry.",[1199,1383,1384,1385,1387,1388,1361,1390,1361,1392,1361,1394,1374,1396,1398],{},"Every column except ",[1195,1386,1377],{}," — ",[1195,1389,1360],{},[1195,1391,1364],{},[1195,1393,1367],{},[1195,1395,1370],{},[1195,1397,1373],{}," — is sortable by clicking its header. Long descriptions truncate with an ellipsis and show their full text on hover.",[1239,1400,1403,1404,1407,1408,1411,1412,1407,1415,1418,1419,1422,1423,1426],{"title":1401,"type":1402},"Keyboard navigation","tip","The entries table supports keyboard navigation: use the arrow keys to move between rows, ",[1195,1405,1406],{},"Enter"," or ",[1195,1409,1410],{},"Space"," to open an entry, and ",[1195,1413,1414],{},"Delete",[1195,1416,1417],{},"Backspace"," to remove one. Inside the entry form, ",[1195,1420,1421],{},"Ctrl/Cmd + Enter"," saves and ",[1195,1424,1425],{},"Esc"," cancels.",[1321,1428,1430],{"id":1429},"add-or-edit-a-time-entry","Add or edit a time entry",[1199,1432,1433,1434,1436,1437,1440,1441,1444],{},"Click ",[1195,1435,1356],{}," to open the entry form (titled ",[1195,1438,1439],{},"Track Time","), or open an existing entry to edit it (titled ",[1195,1442,1443],{},"Edit Tracked Time","). The form has these fields:",[1285,1446,1447,1459,1469,1479],{},[1288,1448,1449,1452,1453,1458],{},[1195,1450,1451],{},"Time Spent (HH:MM)"," — required. The duration you worked. See ",[1454,1455,1457],"a",{"href":1456},"#entering-durations","Entering durations"," below for the two ways you can type this.",[1288,1460,1461,1464,1465,1468],{},[1195,1462,1463],{},"Date Ended"," — the date the work finished. Leave it on ",[1195,1466,1467],{},"Any Date"," if you do not need a specific date. DevStride computes the entry's start date by subtracting the duration from the end date, so the start and end dates cannot be the same. The date picker places no restriction on future dates, so you can date an entry in the future — useful for logging planned work.",[1288,1470,1471,1473,1474,1478],{},[1195,1472,1373],{}," — who the time belongs to. See ",[1454,1475,1477],{"href":1476},"#logging-time-for-a-teammate","Logging time for a teammate"," below.",[1288,1480,1481,1483,1484,1487],{},[1195,1482,1364],{}," — an optional note about the work (placeholder ",[1195,1485,1486],{},"Work Description",").",[1199,1489,1433,1490,1493,1494,1497,1498,1501],{},[1195,1491,1492],{},"Save"," to add a new entry or ",[1195,1495,1496],{},"Update"," to apply your edits. ",[1195,1499,1500],{},"Cancel"," discards the form.",[1321,1503,1457],{"id":1504},"entering-durations",[1199,1506,1279,1507,1509],{},[1195,1508,1451],{}," field accepts two input styles, and your choice is remembered for you between sessions:",[1285,1511,1512,1537],{},[1288,1513,1514,1517,1518,1361,1522,1525,1526,1529,1530,1533,1534,1307],{},[1195,1515,1516],{},"Natural"," (the default) — type the duration flexibly. You can enter ",[1519,1520,1521],"code",{},"1h 30m",[1519,1523,1524],{},"90 minutes",", or ",[1519,1527,1528],{},"2:45",". A bare number is treated as hours, so ",[1519,1531,1532],{},"1.5"," becomes 1 hour 30 minutes. The field shows the hint ",[1195,1535,1536],{},"e.g. 1h 30m",[1288,1538,1539,1542,1543,1546,1547,1550],{},[1195,1540,1541],{},"Ledger"," — fast numeric entry where digits fill in from the right. Typing ",[1519,1544,1545],{},"130"," fills to ",[1519,1548,1549],{},"01:30",". Minutes are capped at 59.",[1199,1552,1553,1554,1557],{},"Use whichever style fits how you think about time; both produce the same ",[1519,1555,1556],{},"HH:MM"," result.",[1321,1559,1477],{"id":1560},"logging-time-for-a-teammate",[1199,1562,1279,1563,1565,1566,1569],{},[1195,1564,1373],{}," field controls who a time entry belongs to. It defaults to you, but you can pick any other member of your organization instead — that records the time on their behalf. You can also choose ",[1195,1567,1568],{},"No User"," if the time should not be attributed to a specific person.",[1199,1571,1572],{},"There is no separate \"log on behalf\" mode: choosing a different Contributor in the standard entry form is all it takes.",[1239,1574,1576,1577,1580],{"title":1575,"type":1242},"Who can record time","Creating or editing time entries requires ",[1195,1578,1579],{},"edit"," (update) permission on the item, plus an active organization subscription. Any user who can edit the item can choose a different Contributor — no special admin role is needed. Viewing time entries is available to anyone with read access to the item.",[1239,1582,1585],{"title":1583,"type":1584},"Updates happen everywhere, instantly","success","When you log or change time, DevStride updates the totals everywhere they appear — the right-bar Time Spent field, the Items Table cell, cards, progress bars, and analytics — without a page reload. If a teammate is looking at the same item, they see your change live.",[1270,1587],{},[1273,1589,1591],{"id":1590},"time-and-subtasks","Time and Subtasks",[1199,1593,1594],{},"DevStride can track estimates and time on sub-tasks as well.",[1199,1596,1597],{},[1195,1598,1599],{},"How to do it:",[1199,1601,1602],{},"On the subtasks tab (1), use the configure icon (2) to enable the time estimation and/or tracking (3).",[1199,1604,1605],{},"Subtasks' time and estimation updates (4) for this item will now roll up to the item totals(5).",[1199,1607,1608],{},[1220,1609],{"alt":1222,"src":1610},"/images/image172.png",[1199,1612,1613],{},[1195,1614,1615],{},"What this gives you",[1199,1617,1618],{},"Tracking time for subtasks is useful when the individual steps are substantial enough to want to track time on them. An example might be that a user story item might take several steps to complete. Tracking those subtasks and the time each take helps for both estimating the task and tracking its overall time.",[1239,1620,1622,1625,1628],{"title":1621,"type":1242},"A Special Use Case: Time Tracking for Billing",[1199,1623,1624],{},"As we mentioned above, you can choose to derive time spent information from DevStride for the purpose of certain basic billing needs.",[1199,1626,1627],{},"Organizations that bill by time entries, such as attorney, can use DevStride subtasks to accomplish this goal.",[1199,1629,1630],{},"You can build subtasks for each time entry and track billable time. In this way, some DevStride users take advantage of this method for rudimentary time tracking for engagements and client work.",[1270,1632],{},[1273,1634,1636],{"id":1635},"reviewing-time-across-users","Reviewing Time Across Users",[1199,1638,1639,1640,1643,1644,1647,1648,1651],{},"To see recorded time across people and items, use the ",[1195,1641,1642],{},"User Time Tracking"," report in ",[1195,1645,1646],{},"Analytics",". A ",[1195,1649,1650],{},"Group By"," selector lets you organize the entries in one of three ways:",[1285,1653,1654,1660,1666],{},[1288,1655,1656,1659],{},[1195,1657,1658],{},"Date"," (the default) — one section per date.",[1288,1661,1662,1665],{},[1195,1663,1664],{},"Item"," — one section per item, with matching subtasks nested underneath.",[1288,1667,1668,1671],{},[1195,1669,1670],{},"None"," — a flat list of items.",[1199,1673,1674,1675,1678,1679,1681],{},"Subtask time is always shown separately, in its own ",[1195,1676,1677],{},"Subtasks"," sections with their own subtotals, because it comes from a distinct data source. Your ",[1195,1680,1650],{}," choice is remembered between sessions.",[1239,1683,1279,1686,1688],{"title":1684,"type":1685},"Analytics visibility","note",[1195,1687,1642],{}," report lives in Analytics, which is admin-facing — it is hidden from users with the Member role.",[1273,1690,1692],{"id":1691},"tracking-overdue-dates","Tracking Overdue Dates",[1199,1694,1695,1696,1407,1698,1701,1702,1705,1706,1709,1710,1713],{},"If you use a custom field of type ",[1195,1697,1658],{},[1195,1699,1700],{},"DateTime",", an organization admin can turn on a ",[1195,1703,1704],{},"Track overdue"," toggle for that field in ",[1195,1707,1708],{},"Settings > Data Model > Custom Fields"," (it appears below the field's Description, and only for Date/DateTime fields). This toggle is ",[1195,1711,1712],{},"off"," by default.",[1199,1715,1716,1717,1720],{},"When it is on, a past-due date value shows in red with an ",[1195,1718,1719],{},"(Overdue)"," label in the Items Table. Overdue styling only applies to top-level work items that are not yet completed; it does not apply to subtasks or workstreams. This is useful for surfacing missed dates without affecting purely informational date fields.",[1270,1722],{},[1199,1724,1725],{},"Now, continue to tour the features on the right bar of the item workspace:",[1199,1727,1728],{},[1454,1729,1730],{"href":98},"Team through Status",[1199,1732,1733],{},[1454,1734,1735],{"href":102},"Point Estimates",[1199,1737,1738],{},[1454,1739,1740],{"href":106},"Time Estimates",[1199,1742,1743],{},[1454,1744,1745],{"href":110},"Best Practices for Time Estimates",[1199,1747,1748],{},[1454,1749,1750],{"href":118},"Priority",[1199,1752,1753],{},[1454,1754,1755],{"href":122},"Start Dates and Due Dates",[1199,1757,1758],{},[1454,1759,1760],{"href":126},"Progress Tracking",[1199,1762,1763],{},[1454,1764,579],{"href":56},[1270,1766],{},[1199,1768,1769,1770,1773,1774,1776,1777,1779,1780,1307],{},"For spreadsheet-style ",[1195,1771,1772],{},"weekly"," time entry in the ",[1195,1775,852],{}," plugin (under ",[1195,1778,845],{}," in the app menu), see ",[1454,1781,852],{"href":1782},"/plugins/weekly-logs/overview",{"title":1784,"searchDepth":238,"depth":238,"links":1785},"",[1786,1792,1793,1794],{"id":1275,"depth":238,"text":1276,"children":1787},[1788,1789,1790,1791],{"id":1323,"depth":296,"text":1324},{"id":1429,"depth":296,"text":1430},{"id":1504,"depth":296,"text":1457},{"id":1560,"depth":296,"text":1477},{"id":1590,"depth":238,"text":1591},{"id":1635,"depth":238,"text":1636},{"id":1691,"depth":238,"text":1692},"Track time on items in DevStride: how time spent rolls up, how to log and edit entries, and how to log time on behalf of a teammate.","md",null,{},true,{"title":113,"description":1795},"XlfgFSboExA-9ZTl-lMs5jC8wSpmj2_BungiXuUs_wo",[1803,1804],{"title":109,"path":110,"stem":111,"description":1784,"children":-1},{"title":117,"path":118,"stem":119,"description":1784,"children":-1},1783015138817]