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Notes",11,"/release-notes","20.release-notes",[917,921,925,929,933,937,941,945,949,953,957,961,965,969,973,977,981,985,989,993,997,1001,1005,1009,1013,1017,1021,1025,1029,1033,1037,1041,1045,1049,1053,1057,1061,1065,1069,1073,1077,1081,1085,1089,1093,1097,1101,1105,1109,1113,1117,1121],{"title":918,"path":919,"stem":920},"2026-06-17","/release-notes/2026-06-17","20.release-notes/52.2026-06-17",{"title":922,"path":923,"stem":924},"2026-06-12","/release-notes/2026-06-12","20.release-notes/51.2026-06-12",{"title":926,"path":927,"stem":928},"2026-05-29","/release-notes/2026-05-29","20.release-notes/50.2026-05-29",{"title":930,"path":931,"stem":932},"2026-05-13","/release-notes/2026-05-13","20.release-notes/49.2026-05-13",{"title":934,"path":935,"stem":936},"2026-04-29","/release-notes/2026-04-29","20.release-notes/48.2026-04-29",{"title":938,"path":939,"stem":940},"2026-04-14","/release-notes/2026-04-14","20.release-notes/47.2026-04-14",{"title":942,"path":943,"stem":944},"2026-04-09","/release-notes/2026-04-09","20.release-notes/46.2026-04-09",{"title":946,"path":947,"stem":948},"2026-03-13","/release-notes/2026-03-13","20.release-notes/45.2026-03-13",{"title":950,"path":951,"stem":952},"2026-02-16","/release-notes/2026-02-16","20.release-notes/44.2026-02-16",{"title":954,"path":955,"stem":956},"2026-02-06","/release-notes/2026-02-06","20.release-notes/43.2026-02-06",{"title":958,"path":959,"stem":960},"2026-01-30","/release-notes/2026-01-30","20.release-notes/42.2026-01-30",{"title":962,"path":963,"stem":964},"2026-01-19","/release-notes/2026-01-19","20.release-notes/41.2026-01-19",{"title":966,"path":967,"stem":968},"2025-09-27","/release-notes/2025-09-27","20.release-notes/40.2025-09-27",{"title":970,"path":971,"stem":972},"2025-07-07","/release-notes/2025-07-07","20.release-notes/39.2025-07-07",{"title":974,"path":975,"stem":976},"2025-06-16","/release-notes/2025-06-16","20.release-notes/38.2025-06-16",{"title":978,"path":979,"stem":980},"2025-05-29","/release-notes/2025-05-29","20.release-notes/37.2025-05-29",{"title":982,"path":983,"stem":984},"2025-04-28","/release-notes/2025-04-28","20.release-notes/36.2025-04-28",{"title":986,"path":987,"stem":988},"2025-03-24","/release-notes/2025-03-24","20.release-notes/35.2025-03-24",{"title":990,"path":991,"stem":992},"2024-12-20","/release-notes/2024-12-20","20.release-notes/34.2024-12-20",{"title":994,"path":995,"stem":996},"2024-10-21","/release-notes/2024-10-21","20.release-notes/33.2024-10-21",{"title":998,"path":999,"stem":1000},"2024-10-11","/release-notes/2024-10-11","20.release-notes/32.2024-10-11",{"title":1002,"path":1003,"stem":1004},"2024-09-11","/release-notes/2024-09-11","20.release-notes/31.2024-09-11",{"title":1006,"path":1007,"stem":1008},"2024-08-28","/release-notes/2024-08-28","20.release-notes/30.2024-08-28",{"title":1010,"path":1011,"stem":1012},"2024-07-10","/release-notes/2024-07-10","20.release-notes/29.2024-07-10",{"title":1014,"path":1015,"stem":1016},"2024-06-24","/release-notes/2024-06-24","20.release-notes/28.2024-06-24",{"title":1018,"path":1019,"stem":1020},"2024-05-15","/release-notes/2024-05-15","20.release-notes/27.2024-05-15",{"title":1022,"path":1023,"stem":1024},"2024-04-29","/release-notes/2024-04-29","20.release-notes/26.2024-04-29",{"title":1026,"path":1027,"stem":1028},"2024-03-18","/release-notes/2024-03-18","20.release-notes/25.2024-03-18",{"title":1030,"path":1031,"stem":1032},"2024-03-04","/release-notes/2024-03-04","20.release-notes/24.2024-03-04",{"title":1034,"path":1035,"stem":1036},"2024-02-26","/release-notes/2024-02-26","20.release-notes/23.2024-02-26",{"title":1038,"path":1039,"stem":1040},"2024-01-17","/release-notes/2024-01-17","20.release-notes/22.2024-01-17",{"title":1042,"path":1043,"stem":1044},"2023-12-27","/release-notes/2023-12-27","20.release-notes/21.2023-12-27",{"title":1046,"path":1047,"stem":1048},"2023-11-08","/release-notes/2023-11-08","20.release-notes/20.2023-11-08",{"title":1050,"path":1051,"stem":1052},"2023-10-10","/release-notes/2023-10-10","20.release-notes/19.2023-10-10",{"title":1054,"path":1055,"stem":1056},"2023-09-27","/release-notes/2023-09-27","20.release-notes/18.2023-09-27",{"title":1058,"path":1059,"stem":1060},"2023-09-18","/release-notes/2023-09-18","20.release-notes/17.2023-09-18",{"title":1062,"path":1063,"stem":1064},"2023-09-04","/release-notes/2023-09-04","20.release-notes/16.2023-09-04",{"title":1066,"path":1067,"stem":1068},"2023-08-04","/release-notes/2023-08-04","20.release-notes/15.2023-08-04",{"title":1070,"path":1071,"stem":1072},"2023-07-11","/release-notes/2023-07-11","20.release-notes/14.2023-07-11",{"title":1074,"path":1075,"stem":1076},"2023-06-21","/release-notes/2023-06-21","20.release-notes/13.2023-06-21",{"title":1078,"path":1079,"stem":1080},"2023-05-24","/release-notes/2023-05-24","20.release-notes/12.2023-05-24",{"title":1082,"path":1083,"stem":1084},"2023-04-24","/release-notes/2023-04-24","20.release-notes/11.2023-04-24",{"title":1086,"path":1087,"stem":1088},"2023-04-20","/release-notes/2023-04-20","20.release-notes/10.2023-04-20",{"title":1090,"path":1091,"stem":1092},"2023-03-20","/release-notes/2023-03-20","20.release-notes/09.2023-03-20",{"title":1094,"path":1095,"stem":1096},"2023-02-28","/release-notes/2023-02-28","20.release-notes/08.2023-02-28",{"title":1098,"path":1099,"stem":1100},"2023-01-17","/release-notes/2023-01-17","20.release-notes/07.2023-01-17",{"title":1102,"path":1103,"stem":1104},"2023-01-23","/release-notes/2023-01-23","20.release-notes/06.2023-01-23",{"title":1106,"path":1107,"stem":1108},"2022-12-21","/release-notes/2022-12-21","20.release-notes/05.2022-12-21",{"title":1110,"path":1111,"stem":1112},"2022-12-06","/release-notes/2022-12-06","20.release-notes/04.2022-12-06",{"title":1114,"path":1115,"stem":1116},"2022-11-15","/release-notes/2022-11-15","20.release-notes/03.2022-11-15",{"title":1118,"path":1119,"stem":1120},"2022-11-02","/release-notes/2022-11-02","20.release-notes/02.2022-11-02",{"title":1122,"path":1123,"stem":1124},"2022-10-17","/release-notes/2022-10-17","20.release-notes/01.2022-10-17",{"title":1126,"path":1127,"target":1128},"API","https://api-docs.devstride.com/","_blank",{"id":1130,"title":382,"body":1131,"description":1771,"extension":1772,"links":1773,"meta":1774,"navigation":1775,"path":383,"seo":1776,"stem":384,"__hash__":1777},"docs/04.boards/12.board-and-folder-permissions.md",{"type":1132,"value":1133,"toc":1754},"minimark",[1134,1139,1143,1159,1185,1189,1192,1246,1253,1261,1265,1268,1294,1298,1305,1311,1333,1344,1356,1360,1367,1413,1422,1431,1436,1442,1447,1451,1454,1457,1461,1464,1468,1471,1516,1538,1549,1553,1556,1596,1600,1616,1655,1672,1676,1687,1713,1716,1720],[1135,1136,1138],"h2",{"id":1137},"what-it-is","What it is",[1140,1141,1142],"p",{},"Permissions let you control who can see and work with your boards and folders. You can grant access to individual users, to entire teams, or to your whole organization, and you can decide at each level whether someone can only view a board or folder, can edit it, or owns it outright.",[1140,1144,1145,1146,1150,1151,1154,1155,1158],{},"These controls apply to ",[1147,1148,1149],"strong",{},"perpetual boards",", ",[1147,1152,1153],{},"cycle boards",", and ",[1147,1156,1157],{},"board folders",". Folders pass their permissions down to the boards they contain, so you can set access once at the folder level and have it apply to everything inside.",[1160,1161,1164,1165,1168,1169,1172,1173,1177,1178,1181,1182,1184],"alert",{"title":1162,"type":1163},"Part of a two-layer model","info","The grants on this page are DevStride's ",[1147,1166,1167],{},"Sharing"," layer (per-object access). They work alongside your organization ",[1147,1170,1171],{},"role",", which decides what ",[1174,1175,1176],"em",{},"kinds"," of action you can take. For the full picture, see ",[1179,1180,238],"a",{"href":610},"; for sharing in general, see ",[1179,1183,246],{"href":616},".",[1135,1186,1188],{"id":1187},"permission-levels","Permission levels",[1140,1190,1191],{},"When you grant someone access, you choose one of these levels:",[1193,1194,1195,1208],"table",{},[1196,1197,1198],"thead",{},[1199,1200,1201,1205],"tr",{},[1202,1203,1204],"th",{},"Level",[1202,1206,1207],{},"What it allows",[1209,1210,1211,1222,1232],"tbody",{},[1199,1212,1213,1219],{},[1214,1215,1216],"td",{},[1147,1217,1218],{},"Viewer",[1214,1220,1221],{},"View only. The board or folder is visible, but the person cannot make changes.",[1199,1223,1224,1229],{},[1214,1225,1226],{},[1147,1227,1228],{},"Editor",[1214,1230,1231],{},"View and edit. The person can open, change, and work within the board or folder.",[1199,1233,1234,1239],{},[1214,1235,1236],{},[1147,1237,1238],{},"Owner",[1214,1240,1241,1242,1245],{},"Full control, including managing permissions. Ownership is assigned through ",[1147,1243,1244],{},"Transfer Ownership"," (see below).",[1140,1247,1248,1249,1252],{},"You can also choose ",[1147,1250,1251],{},"Remove Access"," on an existing grant to revoke someone's access entirely.",[1160,1254,1257,1258,1260],{"title":1255,"type":1256},"Inherited Owner","note","When a board inherits ownership from its parent folder, the owner appears as ",[1147,1259,1255],{},". This level reflects ownership passed down through inheritance and cannot be changed directly on the child board.",[1135,1262,1264],{"id":1263},"access-scopes","Access scopes",[1140,1266,1267],{},"Permissions are organized into three scopes inside the permissions dialog:",[1269,1270,1271,1278,1284],"ul",{},[1272,1273,1274,1277],"li",{},[1147,1275,1276],{},"User Access"," - grant access to specific people, one at a time.",[1272,1279,1280,1283],{},[1147,1281,1282],{},"Team Access"," - grant access to an entire team at once.",[1272,1285,1286,1289,1290,1293],{},[1147,1287,1288],{},"Organization Access"," - set a baseline level for everyone in your organization. When organization access is turned off, the organization row shows ",[1147,1291,1292],{},"Restricted",", meaning only the users and teams you have explicitly added can reach the board or folder.",[1135,1295,1297],{"id":1296},"opening-the-permissions-dialog","Opening the permissions dialog",[1140,1299,1300,1301,1304],{},"Boards live in the ",[1147,1302,1303],{},"Plan Delivery"," module in the left sidebar.",[1140,1306,1307,1310],{},[1147,1308,1309],{},"For a folder",", you can open the permissions dialog in any of these ways:",[1312,1313,1314,1326],"ol",{},[1272,1315,1316,1319,1320,1323,1324,1184],{},[1147,1317,1318],{},"Right-click"," the folder, or open its ",[1147,1321,1322],{},"kebab (three-dot) menu",", and choose ",[1147,1325,605],{},[1272,1327,1328,1329,1332],{},"Click the small ",[1147,1330,1331],{},"sharing / permissions status icon"," next to the folder name.",[1140,1334,1335,1338,1339,1341,1342,1184],{},[1147,1336,1337],{},"For a board",", open the board card's ",[1147,1340,1322],{}," and choose ",[1147,1343,605],{},[1140,1345,1346,1347,1350,1351,1355],{},"The dialog is titled ",[1147,1348,1349],{},"Manage Permissions - {name}",", where ",[1352,1353,1354],"code",{},"{name}"," is the board or folder you opened it on.",[1135,1357,1359],{"id":1358},"granting-and-changing-access","Granting and changing access",[1140,1361,1362,1363,1366],{},"Inside the ",[1147,1364,1365],{},"Manage Permissions"," dialog:",[1312,1368,1369,1389,1401],{},[1272,1370,1371,1372,1375,1376,1379,1380,1382,1383,1385,1386,1184],{},"In the ",[1147,1373,1374],{},"Add Access"," field, type into the ",[1147,1377,1378],{},"Search for users or teams..."," box, choose a level for the person or team (",[1147,1381,1218],{}," or ",[1147,1384,1228],{},"), and click ",[1147,1387,1388],{},"Add",[1272,1390,1391,1392,1150,1394,1150,1396,1398,1399,1184],{},"To change an existing grant, use the role selector on that row to switch between ",[1147,1393,1218],{},[1147,1395,1228],{},[1147,1397,1244],{},", or ",[1147,1400,1251],{},[1272,1402,1403,1404,1406,1407,1150,1409,1398,1411,1184],{},"To adjust the baseline for everyone, set the ",[1147,1405,1288],{}," row to ",[1147,1408,1218],{},[1147,1410,1228],{},[1147,1412,1251],{},[1140,1414,1415,1416,1418,1419,1421],{},"Each level shows a short description in the selector - for example, ",[1147,1417,1218],{}," (\"Only view\") and ",[1147,1420,1228],{}," (\"View, edit\").",[1160,1423,1426,1427,1430],{"title":1424,"type":1425},"Changes save as you go","tip","You don't need to confirm a save. Each change is applied immediately, and the ",[1147,1428,1429],{},"Done"," button simply closes the dialog.",[1432,1433,1435],"h3",{"id":1434},"transferring-ownership","Transferring ownership",[1140,1437,1438,1439,1441],{},"The ",[1147,1440,1244],{}," option only appears when you are the current owner of the board or folder. Use it to hand full control to another user. When you transfer ownership, you become an Editor unless you're an organization Owner.",[1160,1443,1446],{"title":1444,"type":1445},"Removing your own access","warning","If you remove your own access while editing permissions, you are dropped from the board or folder and notified that you no longer have access to it. Make sure another owner or admin retains access before you do this.",[1135,1448,1450],{"id":1449},"how-inheritance-works","How inheritance works",[1140,1452,1453],{},"Child boards inherit the user, team, and organization permissions of the folder they're created in. When you create a board inside a folder, the folder's access settings are copied onto the new board automatically.",[1140,1455,1456],{},"You can override inherited access at any level by setting custom permissions directly on the board or folder. Setting a custom permission at a given scope replaces the inherited value for that scope.",[1135,1458,1460],{"id":1459},"real-time-updates","Real-time updates",[1140,1462,1463],{},"Permission changes are broadcast to everyone connected, so access updates take effect without a page refresh. If a change removes your access to a board or folder, it is automatically pruned from your view, and you'll see a notification letting you know you no longer have access.",[1135,1465,1467],{"id":1466},"context-menus-reflect-your-access","Context menus reflect your access",[1140,1469,1470],{},"Menus only show actions you're allowed to perform, so you won't see options you can't use.",[1269,1472,1473,1500],{},[1272,1474,1475,1478,1479,1150,1482,1154,1485,1488,1489,1492,1493,1496,1497,1499],{},[1147,1476,1477],{},"Folder context menu"," (right-click or the kebab button on a folder row): ",[1147,1480,1481],{},"New Folder",[1147,1483,1484],{},"Move",[1147,1486,1487],{},"Edit"," appear when you can edit the folder; ",[1147,1490,1491],{},"Archive"," / ",[1147,1494,1495],{},"Unarchive"," appears when you can delete it; and ",[1147,1498,605],{}," appears when you can edit it.",[1272,1501,1502,1505,1506,1508,1509,1511,1512,1515],{},[1147,1503,1504],{},"Board card kebab menu",": ",[1147,1507,1487],{}," and ",[1147,1510,605],{}," appear when you can edit the board, and ",[1147,1513,1514],{},"Delete"," appears when you can delete it.",[1160,1517,1519,1520,1522,1523,1526,1527,1530,1531,1533,1534,1537],{"title":1518,"type":1256},"Who can archive or delete a board or folder","Two kinds of people can archive or delete a board or folder: someone who holds the ",[1147,1521,1238],{}," level on it (directly or as an Inherited Owner), and ",[1147,1524,1525],{},"administrators"," — roles that include the ",[1147,1528,1529],{},"Manage all boards"," override (the ",[1147,1532,1238],{}," role and the default ",[1147,1535,1536],{},"Admin"," role). Editors can change a board or folder but can't archive or delete it.",[1140,1539,1540,1541,1544,1545,1548],{},"The folder's sharing-status icon also gives you a quick read on its current visibility. Its tooltip shows ",[1147,1542,1543],{},"Share and Manage Permissions"," (or ",[1147,1546,1547],{},"View Permissions"," when you only have read access), along with a status line such as \"Only visible to you.\", \"Shared with specific users or teams.\", or \"Shared with organization.\"",[1135,1550,1552],{"id":1551},"who-can-manage-permissions","Who can manage permissions",[1140,1554,1555],{},"You can manage permissions on a board or folder if any of the following is true:",[1269,1557,1558,1573,1583,1589],{},[1272,1559,1560,1561,1563,1564,1566,1567,1569,1570,1572],{},"Your ",[1147,1562,1171],{}," includes the ",[1147,1565,1529],{}," permission — the Owner role and the default ",[1147,1568,1536],{}," role do, and a custom role does if you grant it. This bypasses per-object sharing (see ",[1179,1571,242],{"href":613},").",[1272,1574,1575,1576,1382,1579,1582],{},"You are the ",[1147,1577,1578],{},"owner",[1147,1580,1581],{},"creator"," of the board or folder.",[1272,1584,1585,1586,1588],{},"You hold the ",[1147,1587,1238],{}," level on that board or folder.",[1272,1590,1591,1592,1595],{},"You have ",[1147,1593,1594],{},"edit"," access to it.",[1135,1597,1599],{"id":1598},"roles-and-creating-boards","Roles and creating boards",[1140,1601,1602,1603,1605,1606,1508,1608,1611,1612,1615],{},"Whether you can create boards and folders depends on your organization ",[1147,1604,1171],{}," together with your sharing access. The behavior below reflects DevStride's default ",[1147,1607,1536],{},[1147,1609,1610],{},"Member"," roles; because roles are now customizable in ",[1179,1613,1614],{"href":613},"Configure Settings → Permissions",", your organization may have adjusted them.",[1269,1617,1618,1629,1638,1645],{},[1272,1619,1620,1623,1624,1382,1626,1628],{},[1147,1621,1622],{},"Creating a perpetual board"," is governed by your access to the parent folder — anyone with ",[1147,1625,1228],{},[1147,1627,1238],{}," access to a folder can add boards there. By default, Members can do this wherever they have folder access.",[1272,1630,1631,1634,1635,1637],{},[1147,1632,1633],{},"Cycle boards depend on cadences",", which are configured in ",[1147,1636,501],{},". Only roles with access to organization settings can reach cadence configuration, so creating cycle boards is effectively limited to those roles (the default Admin and Owner).",[1272,1639,1640,1641,1644],{},"The top-level ",[1147,1642,1643],{},"+ Folder"," button at the top of the Boards page is available to roles with that capability (the default Admin and Owner).",[1272,1646,1438,1647,1650,1651,1654],{},[1147,1648,1649],{},"Measure Performance"," module appears in the sidebar only for roles whose ",[1147,1652,1653],{},"Module Access"," includes Reports (the default Admin and Owner).",[1160,1656,1658,1659,1662,1663,1665,1666,1668,1669,1671],{"title":1657,"type":1163},"What governs access","Access to boards and folders is enforced by per-object sharing (the user, team, and organization grants on this page) ",[1147,1660,1661],{},"together with"," your organization role. Whether a module such as ",[1147,1664,1649],{}," appears in the sidebar is a role-driven visibility behavior — set by ",[1147,1667,1653],{}," in ",[1179,1670,242],{"href":613}," — rather than a separate per-board control.",[1135,1673,1675],{"id":1674},"restricted-boards-in-the-items-table","Restricted boards in the Items Table",[1140,1677,1678,1679,1682,1683,1686],{},"When you view items in the Items Table (in ",[1147,1680,1681],{},"Manage Items","), the ",[1147,1684,1685],{},"Board"," column reflects your access to each item's board:",[1269,1688,1689,1692,1706],{},[1272,1690,1691],{},"If an item is assigned to a board you can see, the column shows the board's icon and name.",[1272,1693,1694,1695,1698,1699,1702,1703,1705],{},"If an item is assigned to a board you ",[1147,1696,1697],{},"cannot"," see, the column shows a ",[1147,1700,1701],{},"lock icon"," with the label ",[1147,1704,1292],{}," and the tooltip \"You don't have permission to view this board.\" The item itself is still visible - only its board placement is hidden.",[1272,1707,1708,1709,1712],{},"If an item has no board at all, the column shows ",[1147,1710,1711],{},"Unplanned"," (no lock icon).",[1140,1714,1715],{},"This makes it clear when an item is planned on a board you don't have access to, versus simply not being on a board yet.",[1135,1717,1719],{"id":1718},"related-pages","Related pages",[1269,1721,1722,1726,1731,1735,1739,1744,1749],{},[1272,1723,1724],{},[1179,1725,358],{"href":359},[1272,1727,1728],{},[1179,1729,1730],{"href":347},"Working Group Folders",[1272,1732,1733],{},[1179,1734,187],{"href":370},[1272,1736,1737],{},[1179,1738,191],{"href":373},[1272,1740,1741,1743],{},[1179,1742,308],{"href":309}," — the items and workstreams counterpart to these board controls.",[1272,1745,1746,1748],{},[1179,1747,238],{"href":610}," — how roles and sharing combine across DevStride.",[1272,1750,1751,1753],{},[1179,1752,242],{"href":613}," — organization roles and the \"Manage all boards\" capability referenced above.",{"title":1755,"searchDepth":280,"depth":280,"links":1756},"",[1757,1758,1759,1760,1761,1764,1765,1766,1767,1768,1769,1770],{"id":1137,"depth":280,"text":1138},{"id":1187,"depth":280,"text":1188},{"id":1263,"depth":280,"text":1264},{"id":1296,"depth":280,"text":1297},{"id":1358,"depth":280,"text":1359,"children":1762},[1763],{"id":1434,"depth":338,"text":1435},{"id":1449,"depth":280,"text":1450},{"id":1459,"depth":280,"text":1460},{"id":1466,"depth":280,"text":1467},{"id":1551,"depth":280,"text":1552},{"id":1598,"depth":280,"text":1599},{"id":1674,"depth":280,"text":1675},{"id":1718,"depth":280,"text":1719},"Control who can view, edit, and manage your boards and folders with user, team, and organization-level permissions.","md",null,{},true,{"title":382,"description":1771},"mcf8VSURAcrcBWqPmpnDFWY-KjmkjZnTDEeBGmv2Mdg",[1779,1780],{"title":199,"path":379,"stem":380,"description":1755,"children":-1},{"title":386,"path":387,"stem":388,"description":1781,"children":-1},"Documentation for the Track Progress (Gantts) module is coming soon.",1782161759169]